Privacy Policy

1. Who We Are

The data controller for this publication is Solane Quarterly, based at 17 Old Compton Street, London W1D 4HS, United Kingdom. You may contact us by email at [email protected] or by telephone at +44 20 7284 5937.

We are subject to the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. We take our obligations under these frameworks seriously and process personal data only as described in this policy.

2. What Data We Collect

When you visit our website, we may collect the following categories of data:

• —Technical data: IP address, browser type, operating system, referring URL, pages visited, time and date of access. This data is collected automatically by our server and analytics systems.
• —Contact form data: Name, email address, and message content, when you voluntarily submit our contact form.
• —Cookie data: Preferences and session identifiers stored in browser cookies. See our Cookie Policy for details.

We do not collect special categories of personal data (such as data relating to health, political opinions, or religious beliefs). We do not collect financial data or payment information. We do not purchase or acquire personal data from third parties.

3. How We Use Your Data

Personal data collected by Solane Quarterly is used for the following purposes:

• —To operate and maintain the website and ensure it functions correctly for all visitors.
• —To respond to enquiries submitted through the contact form.
• —To analyse site traffic in aggregate, without identifying individual users, to improve editorial content and site structure.
• —To comply with legal obligations applicable to UK-based publishers.

We do not use personal data for automated profiling, targeted advertising, or the sale of data to third parties. We do not engage in direct marketing without explicit consent, and we have not, at the time of this policy update, engaged in any direct marketing campaigns.

4. Legal Basis for Processing

We process personal data under the following legal bases as defined by UK GDPR:

• —Legitimate interests (Article 6(1)(f)): for technical data collected during site visits, to maintain the security and functionality of our publication.
• —Consent (Article 6(1)(a)): for non-essential cookies placed with your agreement via the cookie consent banner.
• —Contract performance (Article 6(1)(b)): for contact form submissions, where processing is necessary to respond to your request.

5. Data Retention

We retain personal data only for as long as is necessary for the purpose for which it was collected, and in accordance with applicable legal requirements:

• —Server log data (technical data) is retained for a maximum of 90 days, after which it is automatically deleted.
• —Contact form submissions are retained for 12 months from the date of receipt, or until the enquiry is fully resolved, whichever is later.
• —Cookie consent preferences are stored for 12 months in the user's browser.

6. Third-Party Services

Our website makes use of third-party services for font delivery and analytics. These services may place their own cookies or collect technical data as part of their processing. The services used include:

• —Google Fonts: Font files may be served via Google's CDN infrastructure, which may log the requesting IP address.
• —Content delivery networks (CDN): JavaScript libraries are served via third-party CDNs including jsDelivr, Cloudflare, and unpkg. These may log access requests.
• —Google Maps: The contact page embeds a Google Maps iframe. Google may collect data as described in their own privacy policy when this content is loaded.

We are not responsible for the privacy practices of these third-party services. We recommend reviewing their respective privacy policies if you have concerns about data collected by those services.

7. Your Rights Under UK GDPR

As a data subject under UK GDPR, you have the following rights with respect to personal data we hold about you:

• —Right of access: You may request a copy of the personal data we hold about you.
• —Right to rectification: You may request correction of inaccurate or incomplete data.
• —Right to erasure: You may request deletion of your personal data, subject to legal retention obligations.
• —Right to restrict processing: You may request that we limit how we use your data in certain circumstances.
• —Right to data portability: Where processing is based on consent or contract, you may request your data in a structured, machine-readable format.
• —Right to object: You may object to processing based on legitimate interests.
• —Right to withdraw consent: Where processing is based on consent, you may withdraw it at any time without affecting the lawfulness of prior processing.

To exercise any of these rights, please contact us at [email protected]. We will respond within 30 days of receiving your request. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

We do not charge a fee for processing rights requests unless the request is manifestly unfounded or excessive.

8. Data Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, destruction, or alteration. These include encrypted transmission (HTTPS), restricted access to server infrastructure, and regular review of data handling procedures.

No transmission of data over the internet is entirely secure. While we take all reasonable steps to protect personal data, we cannot guarantee the security of data transmitted to our site. Submission of data to us is at your own risk.

9. Changes to This Policy

We review this Privacy Policy periodically and may update it to reflect changes in our data practices or applicable law. Updates will be posted on this page with a revised effective date. Continued use of this website after any update constitutes acceptance of the revised policy.

If you have questions about this Privacy Policy or our data practices, please contact us at [email protected].